Finance & Administration Assistant

Job Title: Finance & Administration Assistant
Classification: Full-time, Exempt
Reports to: Director of Finance & Administration
Compensation: Salary Range — $47,000-$55,000 per year. Actual salary will be based on relevant job experience and work history
Date Revised: January 24, 2023

Principal Responsibilities:

Accounting – 80%

• Process EFT deposits through Square, Etsy and Patron Manager and enter into QuickBooks daily
• Process accounts receivable, including invoicing, collections, and deposits weekly
• Process accounts payable including ensuring authorization, data entry, and filing weekly
• Deposit cash and checks received and enter into Quickbooks daily/weekly
• Enter payroll into QuickBooks bi-weekly
• Administer staff credit cards, including transaction entry, coding, reconciliation, and payment
• Monitor petty cash use and balances, including coin-operated laundry facilities
• Maintain back-up change for box office and concessions
• Maintain digital and paper accounting filing systems
• Assist in creation of reports for funders, auditors, and regulatory bodies as needed

Other – 20%

• Design and digitize administrative documents
• Order office supplies for the office
• Support front desk during daytime hours including greeting visitors and answering the phone as needed
• Assist Director of Finance and Administration with goals and projects as needed
• Manage Job opening postings
• Attend weekly staff meetings
• Support Creative Alliance’s commitment to being an anti-racist organization

NOTE: This job description is not intended to be comprehensive. Employee may perform other related functions to meet the ongoing needs of the organization.

Preferred Experience:

• Experience with nonprofit bookkeeping; QuickBooks knowledge preferred
• Database experience, preferably Salesforce/Patron Manager
• Comfort with technology

Preferred Knowledge, Skills, and Abilities:

• Excellent accuracy and attention to detail
• Patient demeanor with staff, vendors, and guests
• Shows initiative and interest in learning
• Ability to learn new software
• Ability to prioritize and thrive in a multitasking environment

Organization Participation Expectations: In addition to the job related tasks for this position, Creative Alliance expects all staff to participate in organization events and activities. Specific roles and responsibilities that individual staff may have for these events and activities will be developed in partnership with your supervisor. Organization events and activities include, but may not be limited to the following:

Major Organizational Events & Projects: Art To Dine For, The BIG Baltimore Kite Fest, The Marquee Ball, The Great Halloween Lantern Parade, Social justice and racial equity, diversity, and inclusion training and activities, Strategic Planning, Board/Staff Annual Retreat(s)

The person in this position is required to work on-site at least three days per week. Creative Alliance offers 100% employer paid health, dental, and vision insurance for employees; up to 3% of salary IRA match; PTO starting at 4 weeks/year, 12 holidays, and 3 floating holidays/year.

Creative Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Application instructions: I have reviewed the content of this job description and acknowledge that I am able to perform the essential functions of the job, with or without reasonable accommodation.

Interested applicants should submit a resume, cover letter, three references to jobs@creativealliance.org. Incomplete applications may not be reviewed.