Grant Writer (Contract)
Job Title: Executive Assistant to the Executive and Deputy Director
Hybrid, Part-Time Approx 20 hours/week
Creative Alliance is looking for a highly proactive Executive Assistant (EA) to partner with our Executive and Deputy Director in shaping the future of one of Baltimore’s most vibrant, community-rooted arts organizations.
You might be the right fit if you’re:
- A rising star who’s eager to learn the inner workings of an arts nonprofit
- A seasoned EA who knows how from the side, and can deliver A+ support in 20 hours/week
What You’ll Actually Do
Be a proactive thought partner
- Manage and protect the ED and DD’s time—prioritizing what matters and anticipating needs before they’re voiced
- Own communications: triage emails, draft smart responses, and write clean, on-brand content for donors, partners, and staff
- Prep materials and agendas proactively
- Conduct research to support fundraising, partnership development, donor cultivation, and other strategic initiatives.
Serve as board liaison
- Be the go-to for all board communications, meetings, and follow-ups
- Ensure trustees are engaged, aligned, and activated—coordinating logistics and next steps
- Manage all board related material within the Creative Alliance board portal
Drive cross-team execution
- Track org-wide priorities and help leadership stay accountable to timelines and deliverables
- Liaise with directors to consolidate information for reports, grants, and strategic goals
Who You Are
- An excellent communicator. You write well, speak with clarity, and know how to tailor your tone depending on the audience.
- Technologically fluent. You’re quick with new systems and not afraid to tinker.
Experience & Qualifications That Helps
- BA Degree and/or experience in arts administration, nonprofit, or related field preferred.
- 5+ years in executive support, operations, or project management (nonprofit experience a plus)
- Familiarity with Microsoft Suite
- Experience working directly with leadership or boards is a plus
Logistics & Details
- Hybrid: 3 days/week on-site in Baltimore
- Open to: experienced EAs looking for a part-time role (~20 hrs/week)
- Reports to: Executive and Deputy Director
Must attend major board meetings and donor events (some evenings/weekends required)
Why It’s Worth It
This is your chance to help steer a beloved, impact-driven arts organization into its next chapter—while gaining unparalleled exposure to strategy, governance, and nonprofit leadership. If you’re someone who likes building systems, making things run better, and staying ten steps ahead—this could be your dream job.
To Apply:
Submit your resume, cover letter, and one writing sample (e.g., formal email, briefing memo, or letter) to Jobs@creativealliance.org with the subject line: Executive Assistant Application and Your Name.
Creative Alliance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
